Job Description:

A firm that works with architects, engineers, designers, distributors, and contractors on their lighting needs is looking for an Executive Assistant to support the President. The companys core values are honesty, integrity and trust. The role is hybrid-4 days in office, 1 day remote.

About the Job:

Coordinate and prioritize meetings for the CEO

Vet and prioritize the CEOs emails

Draft email responses

Follow up on client meetings

Enter info into the CRM

Track projects and give the President status updates

Compose and prepare confidential correspondence

Prepare materials for meetings; internal, Board, client meetings and speaking engagements

Serve as the first point of contact for the executive office

Coordinate Board meetings, prepare materials for the meetings and follow up on action items

Maintain a busy calendar and prioritize on CEOs behalf and make sure the CEOs day runs smoothly

Coordinate travel arrangements (business and personal)

Plan events

Travel locally with the President to meetings and take notes

Process expense reports

Some off-hour availability required

About You:

Minimum of 5 years of experience supporting a CEO (large, publicly traded co. preferred)

BA/BS from a college or university

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Strong communication skills: written and verbal

Strategic thinker

Understand the importance of confidentiality and trust when supporting a CEO

Dynamic and proactive comfortable in a fast-paced environment.

Polished, professional demeanor and the gravitas to interact with high-level executives

Outstanding communication skills

Salary, Benefits (medical, dental, vision), Paid Vacation

Hours: 8:00 AM-4:30 PM (or 6:30 PM-3:00 PM if preferred)